Capture more students with the built-in CRM
Manage every enquiry, track each lead through a visual pipeline, and convert more prospects into enrolled students. Your waiting list, always organised.
Academy software The enquiry enters the CRM and the fee goes out each month
Management software for academies. The CRM follows each enquiry, and the fee is collected on the group's rate.
15 minutes, with a school like yours.
No credit card required | Cancel anytime
Academies, from €0.60 per student. Schools, from €36 a month. See pricing
Automated billing for every fee structure
Set monthly, termly or per-activity fees and Edena invoices and collects every month. If a bill is left unpaid, the family gets a reminder without anyone having to call them.
What does Edena include for your academy?
Attendance, payments, family communication, and place management per activity, all integrated so nothing falls through the cracks.
No credit card required | Cancel anytime
Built for the day-to-day of an academy
Changing timetables, groups by level and fees per activity: Edena keeps every family informed and bills every class with no manual work.
Students and families always informed
Automatic notifications about schedules, class changes, events, and pending payments sent straight to every family's app.
Billing designed for academies
Per-activity rates, class bundles, family discounts, and partial payments, all handled automatically. Export to accounting with one click.
Frequently asked questions for academies
Everything you need to know about Edena for language, dance, music, sports, and other academies.
How is the student enrolment process carried out?
The family sends the application from the enrolment form on your website, on a phone or a computer, and signs the documents in the app. The office reviews it in the CRM and, once it is confirmed, completes the student's registration with the same data.
How do I manage enrolment requests?
The CRM brings all requests together in a list with filters, search and owner assignment. You can see the source, status, date and owner of each request.
Can you manage after-school activities?
Yes. You create each activity with its places and price, families sign their children up or out from the app, and the fee is added to their bill.
How are billing and payments managed?
You set each student's fees and services once, and Edena issues the invoices every month with their Verifactu record. Families pay by SEPA direct debit, bank transfer or card, and unpaid bills stay in view with automatic reminders.
What payment methods does the platform accept?
SEPA direct debit, bank transfer and card payment from the app. Each payment is matched to its bill, so the office sees what has been paid without reconciling bank statements by hand.
Can I schedule automated billing?
Yes, you can set up automatic billing cycles for recurring fees and additional services.
How does Edena handle late payments?
The system sends automatic reminders and allows real-time tracking of outstanding payments.
What features does the mobile app offer?
Our mobile app allows families to receive instant notifications, view photos and updates of their children, digitally sign documents, and maintain all communication with the school from anywhere.
Is the Edena app secure?
Yes. Data is encrypted in transit and at rest, and access requires secure authentication.
Can the platform be customised with my school's branding?
Yes, you can customise visual elements such as logo, corporate colours, communication templates, and automatic messages sent to families to reflect your institution's identity.
How long does implementation take?
Most centres complete implementation in 2 weeks. Our onboarding team manages data migration, configuration and staff training for a smooth transition.
How much can my centre save with Edena?
At Gimbebe, the office saves 37 hours a week on work that used to be repeated by hand. In schools on Edena, enrolling a family no longer takes several days.
The office closes the month without chasing families
Invoices go out with Verifactu, attendance is recorded and each family sees it in the app. Seeing it with a school like yours takes 15 minutes.